Joint Conference GCPR/VMV 2018 - Stuttgart, Germany - October 10-12, 2018 - University of Stuttgart

GCPR Camera Ready Paper Submission

Camera Ready Paper Submission

Submit your camera ready paper and the corresponding copyright form to GCPR 2018 here.

Submission deadline is September 21, 2018 23:59:00 CET

The GCPR 2018 proceedings will be published as post-proceedings by Springer in the LNCS series (Lecture Notes in Computer Science).

Springer LNCS          Springer LNCS

For each paper, at least one author has to be registered as normal participant at the conference by the camera ready deadline. Otherwise, your paper will not be published.

Author Kit

The author kit for the camera ready manuscripts is different from that for initial submissions. It is based on a more recent version of the llncs.cls LNCS style file and the splncs04.bst LNCS BibTex style file. The camera ready manuscripts have to be prepared using LaTeX2e and the provided author kit:

  1. Author kit for the camera ready paper
  2. Springer LNCS author information
  3. LNCS author guidelines
  4. LNCS LaTeX template

Paper Length

Papers may be up to 14 pages long (excluding references) and 16 pages (including references). Important: Springer will edit the provided source files in order to insert running heads etc. and to smooth out any formatting inconsistencies. Hence, do not reduce the paper length e.g. by reducing vertical spaces between paragraphs or the like, as this will be corrected by Springer, possibly resulting in an increase of the paper length. To avoid any problem, please use the author kit recommended above and follow its formatting instructions.

Author Names

Please write out author names in full in the paper, i.e. full given and family names. If any authors have names that can be parsed into FirstName LastName in multiple ways, please include the correct parsing in a comment to the editors, below the \author{} field.

Copyright Form

Authors must submit a signed Consent to Publish form, through which the copyright of their paper is transferred to Springer. Please download the template of the form here:

GCPR Copyright Form

Please fill this form, sign it, and scan it as a single PDF file, named XXXX-copyright.PDF, where XXXX is the four-digit paper ID (zero-padded if necessary). For example, if your paper ID is 24, the filename must be 0024-copyright.pdf. This file needs to be among the source files you are going to submit.

You will see that the conference name and the names of the volume editors are entered in advance. One author may sign on behalf of all of the authors of a particular paper, provided that permission to do so has been accorded by the other authors in advance. We do not accept digital signatures. If you have any queries regarding copyright, please contact Springer or the Program Chairs well in advance of publication. Accepted papers will be published by Springer (with appropriate copyrights) electronically some weeks after the conference. Please make sure to discuss this issue with your legal advisors as it pertains to public disclosure of the contents of the papers submitted, and contact the Program Chairs if there is any sensitivity on the date of publication.

How to submit camera ready papers

1) We need all the source files (LaTeX files, style files, special fonts, figures, bib-files) that are required to compile papers, as well as the camera ready PDF. For each paper, one ZIP-file has to be prepared and submitted via the GCPR 2018 Submission Website, using the password you received with your initial registration on that site. The size of the ZIP-file may not exceed the limit of 30 MByte. The ZIP-file has to contain the following:

Please upload all the source files, including the camera ready XXXX.pdf and the signed copyright form XXXX-copyright.PDF, as a single ZIP file called XXXX.ZIP, where XXXX is the zero-padded, four-digit paper ID. Please upload this file in the “File Upload” page.

2) If you wish to provide supplementary material, the file name must be in the form XXXX-supp.ZIP, where XXXX is the zero-padded, four-digit paper ID as used in the previous step. Also upload your supplemental file on the “File Upload” page as a single ZIP file of 50 MB in size or less. Only ZIP files are allowed for supplementary material. You can put anything in this file – PDFs, movies, code, additional results, accompanying technical reports–anything that may make your paper more useful to readers. If your supplementary material includes video or image data, you are advised to use common codecs and file formats. This will make the material viewable by the largest number of readers (a desirable outcome). GCPR encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI. Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded. Authors should refer to the contents of the supplementary material appropriately in the paper.

Check that the upload of your file (or files) was successful either by matching the file length to that on your computer, or by using the download options that will appear after you have uploaded. Please ensure that you upload the correct camera-ready PDF–renamed to XXXX.pdf as described in the previous step as your camera-ready submission. Every year there is at least one author who accidentally submits the wrong PDF as their camera-ready submission.

3) Springer is the first publisher to implement the ORCID identifier for proceedings, ultimately providing authors with a digital identifier that distinguishes them from every other researcher. ORCID (Open Researcher and Contributor ID) hosts a registry of unique researcher identifiers and a transparent method of linking research activities to these identifiers. This is achieved through embedding ORCID identifiers in key workflows, such as research profile maintenance, manuscript submissions, grant applications and patent applications.

Please see for more details. We encourage all contributing authors to also apply for an individual ORCID-ID at and include these in their paper with \OrcidID command. (If you get an error with \OrcidID, you probably have an older class file; please download the updated Author kit for camera ready paper)

For each paper, at least one author has to be registered for attending the conference by the camera ready deadline. Otherwise, your paper will not be published.

For any question related to the publication process, please contact the Program Chairs.


Please kindly use the checklist below to deal with some of the most frequently encountered issues in GCPR submissions.

Files Content Submission